PRIVACY NOTICE FOR JOB APPLICANTS
1. About the Privacy Notice for Job Applicants
1.1. AMUSNET ROMANIA S.R.L., a company incorporated in Republic of Romania, registered within the Romanian Trade Registrar under number J40/5312/2023, with registered address at Romania, Bucharest, 1st District, Calea Floreasca, No. 165, Cladirea One Tower, 5th Floor, Office 5.03, e-mail: [email protected] (hereinafter referred to as the “Amusnet Romania”, “Company”, “we”, “our”, “us”) is a data controller and as a data controller complies with the rules and requirements of the Romanian and European legislation on personal data protection.
1.2. The present Privacy Notice for Job Applicants at Amusnet Romania (hereinafter also referred to as the "Privacy Notice" or just the "Notice") aims to provide information on the processing of Personal Data of individuals (or also "data subjects") who have voluntarily and on their initiative submitted an application for employment at Amusnet Romania by using the following electronic address https://careers-amusnet.com/ or in any other way that may be used by Amusnet Romania for recruitment and selection purposes, e.g. through another electronic address, through a job posting platform maintained by a third-party.
1.3. This Privacy Notice applies also to Personal Data provided by applicants for employment at Amusnet Romania by sending their application in hard copy to the physical address for correspondence with the Company.
1.4. In the capacity of individuals – applicants for employment, whether you are applying for a specific vacancy advertised by Amusnet Romania or you are submitting your application without the Company having advertised a current vacancy, you have the right to be informed about how and why Amusnet Romania, as a data controller, collects, processes, stores and protects your Personal Data which you have provided to the Company in connection with your job application.
1.5. The notice may be amended and/or supplemented at any time by Amusnet Romania, if necessary.
1.6. Please, read the Notice carefully to understand how we process your Personal Data in the context of recruitment and selection and what your rights are in relation to this processing. By submitting your job application electronically and clicking on the button provided for this purpose, you declare and state that you have read the terms of this Privacy Notice. In case you need any additional information or have any questions regarding the processing of your Personal Data in the recruitment and selection process, you may contact Amusnet Romania at the contacts listed below in the Notice.
1.7. The present Notice does not restrict your rights related to the processing of your Personal Data by Amusnet Romania in any way. The purpose of this Notice is to provide you with information that shall ensure the transparent and fair processing of your Personal Data by Amusnet Romania in the recruitment and selection process.
2. What types of information do we collect when you submit your job application to us and why?
2.1. Аmusnet Romania processes the personal data provided by you in its capacity as a data controller. The Company collects and processes only those categories of Personal Data that have been provided to the Company voluntarily and directly by the applicants, or such Personal Data that were additionally provided by the applicants during the recruitment procedure and/or requested by Amusnet Romania within the procedure for evaluating your application and the decision-making process on whether to recruit you.
2.2. In certain cases, the Personal Data processed by Amusnet Romania in connection with your application is not collected or received directly from you, but from third parties such as recruitment agencies - e.g. when you apply through such agencies.
2.3. Amusnet Romania processes the following categories of Personal Data related to your job application, which you have provided voluntarily as part of your application and recruitment process:
- Identification data about you (name, contact details - address (current and/or permanent address), telephone number, e-mail address), date of birth, photograph (but only if you have voluntarily provided one as part of your job application);
- Information on education and acquired professional qualifications - completed education, acquired professional qualifications, scientific degree; completed educational courses, trainings, seminars, and/or other information related to acquired education and qualifications; knowledge of foreign languages and previous professional experience, as well as other information related to your skills and qualifications;
- Information on current and/or previous employment - details of employment; work experience; posts/positions held; roles and responsibilities performed; current and/or previous employers; length of service/experience; references and references from employer(s) where these have been volunteered by you;
- Information concerning the possession of a driving license or other certificates of acquired competence (where and to the extent that such competence is necessary and required for the performance of the duties included in the scope of the position for which you are applying or when you have voluntarily provided such information);
- Information on remuneration, including expected remuneration for the position you are applying for, additional social benefits, and/or other data of a financial and economic nature related to the position you are applying for;
- Information that you have voluntarily provided on your initiative in the process of your job application and that is not included in the above (e.g. information provided through a CV, cover letter, and/or another document that you have provided or has been additionally requested from Amusnet Romania within the recruitment procedure);
- Information collected and prepared by recruitment agencies and employment intermediaries to whom Amusnet Romania has assigned recruitment activities, including collecting, reviewing, and evaluating applications, conducting interviews, and preparing reports and recommendations;
- Other information relating to your application that you have provided voluntarily during the recruitment process.
2.4. Amusnet Romania does not process special categories ("sensitive") of Personal Data as part of the recruitment process. By way of exception, such categories of Personal Data could be processed only and insofar as they are necessary for the assessment of your application in view of the particularities of the specific job position and the decision to appoint you to a specific job/position, as well as for the fulfillment of certain statutory obligations which shall be observed by Amusnet Romania in its capacity as an employer, or if there is another reason for processing this category of Personal Data, with your explicit consent for their processing.
3. For what purposes does Amusnet Romania process your Personal Data?
3.1. As a potential employer, within the recruitment and selection procedure, Amusnet Romania processes your Personal Data only insofar as it is necessary for the Company to conduct the procedure for selection of potential employees, evaluation of your application, taking a decision on your appointment as an employee of the Company, preparation of a proposal for starting work (offer) and/or preparation of a draft employment contract. In particular, Amusnet Romania processes the Personal Data you provide for the following purposes:
- Administration and management of your job application in Amusnet Romania, including identification, written and oral communication with job applicants during the selection procedure;
- Carrying out a selection and evaluation of your application and deciding whether to make you an offer of an employment contract;
- Upon approval of your application, for the preparation of a formal job offer, preparation of a draft employment contract, and other documents necessary to complete the process of appointing you to the position for which you are applying;
- In case you have not been offered an employment contract or it has not been accepted, Amusnet Romania may process the Personal Data of your application for other current or future vacancies, provided that you have given us your explicit written consent that your application can be considered for this purpose.
3.2. Amusnet Romania may process your Personal Data in the presence of at least one of the following legal grounds, laid down in the General Data Protection Regulation ("GDPR"):
- In the presence of your consent to the processing of your Personal Data;
- To take the necessary actions to enter into a contract (employment contract) if your application is successful and you have accepted our offer of employment with Amusnet Romania;
- Existence of a legitimate interest of Amusnet Romania, as our legitimate interest is to assess the compliance of your application with the needs of the Company, the necessary requirements for the position, and to recruit personnel in order to fill our vacancies;
- In order to comply with a legal obligation that applies to us under the GDPR, such as the obligation to respond to your inquiry relating to the protection of your personal data that we process or in order to protect our legitimate interests.
4. When do we delete your Personal Data, provided within the procedure for selection and evaluation of your application?
4.1. Amusnet Romania will store and process your Personal Data only for the period necessary to achieve the purposes of Personal Data processing set out above. In particular, your Personal Data will be stored for the period from their receipt until the final decision on whether to be appointed to the position for which you are applying, but for no more than 3 (three) months.
4.2. Please note that the retention period of your Personal Data provided in the process of your application may exceed the expiration date of the advertisement published by Amusnet Romania for the position you are applying for. This is because after receiving the applications of the interested candidates, technological time is needed to carry out additional actions such as internal evaluation of the received applications, conducting interviews with the candidates, discussing and making a decision by Amusnet Romania to choose the most suitable candidate and concluding a contract with him.
4.3. For the purpose of occupying other current or future vacancies, it is possible that Amusnet Romania will store your Personal Data even after the completion of the procedure for occupying the position for which you are specifically applying. In this case, Amusnet Romania will store your Personal Data for a period not exceeding 1 (one) year, provided that you have given us your explicit written consent for this purpose. You can withdraw your consent at any time by notifying Amusnet Romania.
4.4. In case your application is approved, when concluding an employment contract between you and Amusnet Romania, the Personal Data provided by you (or part of them, as the case may be) will continue to be processed by Amusnet Romania and will become part of your employment dossier, which the employer is obliged to compile and maintain. In case you are selected for a relevant position, to conclude the employment contract it may be necessary to provide additional information and documents, in accordance with the requirements of applicable law and the internal rules and procedures of Amusnet Romania.
4.5. When concluding an employment contract, Amusnet Romania will provide you with a detailed privacy notice regarding the processing of your Personal Data in your capacity as an employee of the Company.
4.6. In case your application is not approved and you have not given your consent to Amusnet Romania to store and process your Personal Data for other current or future vacancies, your Personal Data will be destroyed and/or deleted (depending on the media) after the completion of the selection procedure for the relevant position for which you have applied, but no later than 3 (three) months.
5. To whom may we disclose your Personal Data provided in the framework of the recruitment procedure?
As part of the recruitment procedure, the Personal Data which you provided will not be disclosed by Amusnet Romania to third parties. Your Personal Data will be brought to knowledge (disclosed) only to employees of the relevant departments of Amusnet Romania, determined according to the specific position you are applying for, to participate in the process of managing and administering your application, who are directly involved in the process of selection, analysis and evaluation of your application for the position.
6. What are Your rights in relation to the protection of your Personal Data?
6.1. In order to fulfill the obligations of Amusnet Romania as a Data Controller, it is important for the Company to process and maintain your Personal Data accurate and up-to-date; if necessary, you may request an update of your Personal Data, correction, and/or supplementation, for which purpose you should send an application/request to the Company in compliance with the terms and conditions provided for in the legislation on Personal Data protection.
6.2. You have certain rights related to the processing of your Personal Data provided in Regulation (EU) 2016/679 (hereinafter referred to as the “GDPR”), including:
- Right to information and free and open access to your Personal Data, as well as the right to request a copy of your personal data stored or otherwise processed by Amusnet Romania;
- The right to request correction of your personal data in case it is inaccurate, not up-to-date, or incomplete;
- In the presence of the conditions set out in the GDPR or national law, you also have the right to request the deletion of your Personal Data or the restriction of their processing, as well as to exercise your right to the portability of your Personal Data (when applicable);
- Right to object, as well as rights related to automated decision-making - you have the right to object at any time, on grounds relating to your specific situation against the processing of your Personal Data, including in the event that your Personal Data is used for profiling;
- Right to request for the restriction of the processing of your Personal Data in cases explicitly provided for by law;
- If you have any doubts that your Personal Data is not being processed lawfully by Amusnet Romania, you have the right to file a complaint to the competent data protection supervisory authority listed below in this Notice, or to seek the protection of your rights judicially.
6.3. Please note that Amusnet Romania does not use your Personal Data for profiling or automated decision making.
6.4. The terms and conditions for exercising your rights related to the protection of Personal Data are regulated in detail in the GDPR and the respective local data protection legislation. You may exercise your rights by making a written request to Amusnet Romania on the contact details provided in this Notice in accordance with the requirements of applicable law. If necessary, Amusnet Romania will provide you with full assistance in exercising the rights granted to you.
6.5. If you wish to receive additional information on how Amusnet Romania processes your personal data or you have questions related to the operation and application of the present Transparency Notice in the processing of Personal Data of employment applicants, you can contact us at the following e-mail address: [email protected] or by sending your questions to the registered address of the Company, indicated at the beginning of this Notice.
7. Competent national supervisory authority for Personal Data Protection
National Supervisory Authority For Personal Data Processing
Address: 28-30 G-ral Gheorghe Magheru Bld., District 1, post code 010336, Bucharest, Romania
Phone number: +40 318 059 211
Website: https://www.dataprotection.ro
8. Changes to the present Privacy Notice
This Privacy Notice may be amended over time, and the changes made to it shall become effective promptly after being announced on the Company’s website.
This Notice is effective as of 25.11.2024.
